Notices From the Tax Court
After you file your petition and receive confirmation, you probably won’t hear back from the tax court for another four to ten months. Then, you will receive a “notice setting case for trial.” It gives you the place, date, and time of your court date.
It orders you to cooperate with the IRS in certain matters before the trial. And, you are warned that if you don’t show up for the trial, your case will be dismissed.
In most cases, the trial won’t be held for at least six months or more from when you filed your tax court petition. It’s highly unlikely that a small court trial date would be more than a year from when you filed your papers.
- In major cities, tax court hearings are held year-round, except summers.
- In smaller places, tax court meets only once a year for a week or two.
This six-to-twelve-month delay doesn’t mean that nothing is happening before your trial date. You will receive two other notices from the tax court:
Standing Pre-Trial Order
This is a notice from the judge assigned to your case. It comes three or four months prior to your trial date and orders you and the IRS to discuss settlement (see below), and states that if you don’t compromise, you must prepare written stipulations (again, see below).
The notice will advise you that obtaining a postponement of the trial date is not easy.
Finally, you are told that at least 15 days before the trial date you and the IRS must exchange lists of witnesses who may testify.
Several months before your trial date, you’ll be sent a blank trial memorandum form and told to complete and mail it to the tax court at least 15 days before the trial.
On the form, you must state the issues to be decided by the court, the names of your witnesses, a brief summary of what they will say, and an estimate of how long the trial will last.
Don’t be concerned about mistakes when filling out this form. The judge realizes you aren’t an attorney. If you are worried about completing it—maybe forms scare you—ask a tax pro for help.
Either way, the judge doesn’t expect more than the minimum. Take a look at the filled-in sample and follow the steps outlined below.
How to Complete a Trial Memorandum
Starting at the top, notice that you are always the “Petitioner” and the Commissioner of Internal Revenue is always the “Respondent”.
Under Name of Case, write your (and your spouse’s, if applicable) name.
Under Docket Number, write the number that’s on the notice from the tax court.
Write “none” in the space for the petitioner’s attorney.
Leave blank the space for the name of the respondent’s attorney.
1. Amounts in dispute
Take this information from paragraph 3 of your petition.
2. Stipulation of facts
Below, under “Meeting With the IRS Before the Trial,” we’ll explain stipulations.
If the IRS has completed the stipulations by the time you send back this form, check “completed.” Otherwise, check “in process.”
Take this information from paragraph 4 of your petition.
4. Witnesses you expect to call
Give their names and addresses, along with one or two sentences explaining what they know about your case.
5. Current estimate of trial time
Generally, you will need at least an hour for your testimony and presentation of evidence and the IRS attorney’s questions. And, for every witness you will call, add on another half hour.
It’s all right to guess, but always ask for more time than you think you’ll need, to be safe.
6. Summary of facts
Be brief, but if you feel you must, you can attach a separate statement. Simply state what you did that the IRS is disputing.
This is not the time or place to refute anything or present your argument.
Unless you are confident of your tax research skills or have talked to a tax pro, leave this space blank. This space is used mostly to alert the judge to some exotic tax issue the judge has never likely encountered before.
Chances are, the judge has seen the issues in your case many times before.
8. Evidentiary problems
It’s not necessary to fill this in. But, if you think you might have a problem getting a witness to court on the date of the
trial notice, bring it up.
9. Do you wish to discuss this case with the settlement judge?
This question is not in every form. If it is on your form, say “yes.” Sign and date the form, and mail it back to the tax court.